This update adds file uploads for classes and a set of admin portal improvements — including course add-on rules and enrolment transfer history — alongside a round-up of fixes across enrolments, invoicing and billing.

What's new

File Uploads for Classes
Administrators can now upload files against a class from the admin portal, keeping supporting documents in one place.

Transfer History on Enrolments
Administrators can now view a timeline of any class or student transfers on an enrolment, including when each transfer happened and who performed it.

Course Add-on Rules
Administrators can now configure whether add-ons are required for enrolment, and whether students may select multiple add-ons or only one per course. Students enrolling in a course with add-on requirements are shown clear validation messages if they skip a required add-on or select more than is allowed.

Reverse USI Search
Staff can now search the student and enrolment modules by the reversed ID that’s used in AVETMISS exports. Making it quicker to find the right record when fixing errors.

Bug fixes

• Cost items now stay correctly linked to their invoice line items, keeping financial records accurate.

• Some completed enrolments were missing their associated invoices — all completed enrolments now generate proper invoicing records.

• Externally paid enrolments that have since been converted are now processed correctly, and financial amounts from external integrations display properly.

• Empty unit records in Historical Training Activity (HTA) data are now handled correctly.

• Archived payment records are now hidden as expected, so invoice balances and other financial figures display correctly.

• Certificates now show the issued-on date in the timezone of the final class session's location.

• Courses with a large number of activities now load reliably.

• Units that are in use by historical training activities can no longer be deleted, protecting against broken references.

• Administrators are now notified when a bank revokes the organisation's billing mandate, so automated billing can be re-established promptly.

• Australian Business Numbers are now handled correctly during invoice creation, preventing duplicate invoices when payment confirmations are retried.

• Payment information for corporate bookings now correctly reflects whether a booking was paid externally or through the system.

• Duplicating a course no longer fails for organisations that do not have payment processing set up.