Changelog

This update brings improved flexibility for course management and student enrolments across RTOPilot.

What's new

Extended Enrolment Cut-off Windows Enrolment cut-off times can now be set up to 14 days after a class starts, giving Administrators and Coordinators greater flexibility to accept late enrolments for courses already underway.

Extended Course Naming
Course names can now be longer to better accommodate detailed course titles and descriptions, making it easier to create clear, descriptive names that help students and trainers identify the right programmes.

This update enhances corporate booking management, introduces enrolment-specific custom data collection and resolves several issues around invoicing and AVETMISS reporting.

What's new

Corporate Booking Flow Overhaul
Admins can now create corporate bookings through a redesigned, stepped form. Admins can now create bookings for multiple different companies under the same ABN.

You can now also invite multiple coordinators to corporate bookings, both during creation and editing of an existing corporate booking.

Enhanced Custom Data Collection
You can now collect custom data specific to an enrolment rather than just at the student level.

This allows you to gather different information each time a student enrols in training, providing more targeted and relevant data collection for your training.

Bug Fixes

• Fixed an issue where invoices weren't being automatically sent to customers during the finalisation process

• Resolved issue where incorrect company names were appearing on generated invoices

• Corrected the logic for AVETMISS export merges to prevent unwanted NCVER errors

• Multiple fixes to AVETMISS exporting and student data collection to prevent validation errors on AVETMISS exports

• Fixed issue where the custom payment date for externally settled invoices could not be made on the same date as the invoice finalisation date.

This update introduces enhanced lead expiry features, and a new onboarding experience to help get your organisation set up quickly

What's new

Lead Expiry Management
Administrators can now manually expire enrolment leads that are stale, or unresponsive after starting the checkout process. Administrators also now have the ability to refund leads if they have already paid.

Onboarding Checklist
New adminis now have access to a checklist that guides them through the essential setup steps for their RTO. This streamlined process ensures that important configuration steps aren’t missed when getting started with RTOPilot.

Bug Fixes

• Fixed timing issues that could occur when marking student enrolments

• Fix an issue with transaction fee calculations for lead processing

• Improved system reliability for user role management

• Fixed an issue preventing classes from being deleted

This update delivers significant performance improvements to RTOPilot and Slate.

What's new

Optimised enrolment page performance
Enrolment pages now load more than 5x quicker across the platform, improving responsiveness for students when enrolling into classes.

Large SCORM package uploads
SCORM package uploads are now more reliable and won't time out during the upload process, making it easier for Admins to upload SCORM content to Slate.

Bug Fixes

• Fixed the copy button functionality for the student mobile number field

• Resolved bug surrounding class deletion

This update introduces comprehensive SCORM support, enabling RTOs to upload and deliver interactive e-learning content directly within RTOPilot.

What's new

SCORM Course Support RTOPilot now fully supports SCORM (Sharable Content Object Reference Model) packages. Administrators can upload interactive e-learning modules created in authoring tools like Articulate Storyline or Adobe Captivate. Students access SCORM content directly through RTOPilot's integrated player without needing external software or plugins — with progress, completion status, and assessment results automatically recorded back to their training record.

Enhanced Course Creation Tools Administrators now have access to improved course creation forms that streamline the process of building training programmes. The updated interface makes it easier to structure courses and add content, whether you're setting up a traditional course or uploading a SCORM package.

Bug Fixes

• Fixed search functionality issue when browsing training modules

• Resolved various interface loading problems to improve system reliability

This update brings significant improvements to course and enrolment management.

What's new

Bulk Course Updates
Administrators can now update multiple courses at once, dramatically reducing the time needed to make organisation-wide changes to course offerings.

Enrolment Lead Comments
Enrolment Leads now support commenting, much like Enrolments and Students. Comments are automatically preserved when leads convert to full enrolments, maintaining valuable context for Admins.

Minor Improvements

• Training activity scheduling prevents date conflicts that could cause display problems

• Course integrity protection now prevents accidental deletion of units that would leave courses empty

• Webhooks added for Enrolment Applications

• Simplified certificate management with removal of redundant notes fields

Bug Fixes

• Fixed issue where adding multiple classes would fail when certain fields were left empty

• Resolved location data handling problems in template and review processes

• Corrected name field updating behaviour across various forms

This update brings visual enhancements to make your RTOPilot experience more customisable.

What's new

Enhanced Calendar Customisation
We've added 25 new colour options for your calendar, giving Admins much more flexibility to organise and visually distinguish between different courses in the calendar.

This update introduces a new option for pricing Corporate Bookings as well as adding helpful video guides throughout the platform.

What's new

Video Tutorial System

RTOPilot now includes helpful tutorial videos directly within the platform. These appear as popups that you can access anytime through tutorial icons in page headers. The system remembers which videos you've watched and automatically plays new tutorials when they become available.

Over time, we’ll expand this system to provide more useful guides to help Admins, Trainers, Coordinators and Students navigate the platform.

Fixed Class Pricing for Corporate Bookings

You can now set a fixed price for an entire class rather than calculating per-student costs with discounts. This gives you more flexibility for corporate bookings where you want to charge a flat rate regardless of how many students enrol.

Payout CSV Exports

Payouts can now be exported to CSV, making it easier to share data with your accountant or import into your accounting software.

Bug Fixes & Minor Improvements

• Fixed overbooked class labels - leads were incorrectly being counted toward class capacity, making classes appear overbooked when they weren't

• Fixed unit list scaling on certificates to prevent overflow with long unit lists

• Other minor UI improvements