Changelog

This update introduces comprehensive SCORM support, enabling RTOs to upload and deliver interactive e-learning content directly within RTOPilot.

What's new

SCORM Course Support RTOPilot now fully supports SCORM (Sharable Content Object Reference Model) packages. Administrators can upload interactive e-learning modules created in authoring tools like Articulate Storyline or Adobe Captivate. Students access SCORM content directly through RTOPilot's integrated player without needing external software or plugins — with progress, completion status, and assessment results automatically recorded back to their training record.

Enhanced Course Creation Tools Administrators now have access to improved course creation forms that streamline the process of building training programmes. The updated interface makes it easier to structure courses and add content, whether you're setting up a traditional course or uploading a SCORM package.

Bug Fixes

• Fixed search functionality issue when browsing training modules

• Resolved various interface loading problems to improve system reliability

This update brings significant improvements to course and enrolment management.

What's new

Bulk Course Updates
Administrators can now update multiple courses at once, dramatically reducing the time needed to make organisation-wide changes to course offerings.

Enrolment Lead Comments
Enrolment Leads now support commenting, much like Enrolments and Students. Comments are automatically preserved when leads convert to full enrolments, maintaining valuable context for Admins.

Minor Improvements

• Training activity scheduling prevents date conflicts that could cause display problems

• Course integrity protection now prevents accidental deletion of units that would leave courses empty

• Webhooks added for Enrolment Applications

• Simplified certificate management with removal of redundant notes fields

Bug Fixes

• Fixed issue where adding multiple classes would fail when certain fields were left empty

• Resolved location data handling problems in template and review processes

• Corrected name field updating behaviour across various forms

This update brings visual enhancements to make your RTOPilot experience more customisable.

What's new

Enhanced Calendar Customisation
We've added 25 new colour options for your calendar, giving Admins much more flexibility to organise and visually distinguish between different courses in the calendar.

This update strengthens account security and improves the quiz experience with smarter reattempt options.

What's new

Smarter Quiz Reattempts
Students can now retry only the questions they answered incorrectly during quiz reattempts, rather than having to redo the entire quiz. This saves time and lets students focus on areas where they need improvement.

This option can be enabled for each Module Quiz Activity via the LMS portal.

Bug Fixes

• Fixed an issue that could cause errors when loading user information in certain situations

This update adds highly requested bulk class management options, improved data export capabilities, and streamlined employer feedback to help your organisation manage training more efficiently.

What's new

Bulk Class Management
Admins can now update multiple classes at once, significantly reducing administrative time when making changes across several training sessions.

CSV Data Export
Export functionality is now available across all major data tables including students, trainers, courses, classes, units, and corporate bookings. Coordinators and Administrators can easily extract data for reporting, compliance, or analysis purposes.

ASQA Survey Integration for Employers
Corporate training bookings now also include integrated quality survey functionality to help maintain compliance requirements.

Minor Improvements

• Marking confirmation alerts have been moved to a more intuitive in-page format

• Rate limiting has been added to SMS multi-factor authentication to prevent misuse

This update enhances RTOPilot's feedback system by integrating with our new feature request platform.

What's new

Live Chat and Support

You can now chat with us directly inside the RTOPilot app using the ‘Support’ option in the sidebar.

We’ll be adding new documentation that will also live in the ‘Help’ section of the widget.

Enhanced Feature Request System

We've also streamlined how you can share feedback and request new features. RTOPilot now connects directly with our dedicated feedback platform, making it easier for users to submit suggestions and track the development of new capabilities. Your input helps us prioritise improvements that matter most to your organisation.

Just click the ‘Feedback’ button in the Admin Portal sidebar to share with us:

Public Changelog: https://www.rtopilot.com.au/changelog

Public Roadmap: https://feedback.rtopilot.com.au/en/roadmap

This update brings two new note-making capabilities to help RTOs better manage student information and assessment compliance requirements.

What's new

Overhauled Student Notes System

Admins can now add and view detailed notes directly on student profiles. This streamlined approach makes it easier to track important information and maintain comprehensive student records throughout their training journey.

Outcome Comments

Trainers can now add comments to individual outcomes, providing feedback that helps track student progress and assessment decisions. These comments will be stored on the student enrolment profile to maintain a log for audit purposes.

Minor Improvements

• Improved the pricing override user experience with helpful tooltips and visual indicators

• Improved non-RTO onboarding form behaviour

This update resolves several data formatting issues in AVETMISS reporting to ensure compliance with Australian standards.

Bug Fixes

• Fixed phone number formatting in AVETMISS exports to use proper null values when phone numbers are not available
• Corrected contract identifier handling to meet AVETMISS specifications for blank values
• Resolved overseas address detection logic to properly identify and format international student addresses